How Outbound Spam Office 365 Filtering Works To Keep Your Email Reputation Intact
In this digital era where malicious actors are hyperactive, it has become essential for all businesses and individuals to have safeguards such as outbound spam Office 365 filter to ensure that spam email is not sent out to anyone. These filters can efficiently prevent outbound spam messages from leaking through to prospective recipients and affecting the business reputation. Let’s see how the outbound spam Office 365 filtering feature works.
Outbound Spam Office 365– How Does It Work?
Inbound and outbound messages are assigned with an SCL (Spam Confidence Level), depending on the likelihood of the message being spam. Depending on the SCL, it will assign specific outbound email messages as spam. The outbound spam Office 365 filter then routes the message through a high-risk delivery pool. Alternatively, the message is bounced off and not delivered. The sender receives a delivery status notification about the inability to deliver the email.
Similarly, the SCL also indicates whether an inbound email message is spam or not. The O365 spam filter directs the incoming spam email to the Junk Email folder instead of the Primary Inbox.
Office 365 Spam Filter Best Practices To Avoid Having Genuine Emails Marked As Spam
SCL can prove to be a double-edged sword at times. It can classify good messages as spam (false positives) or even deliver outbound spam emails. The following Office 365 spam filter best practices can help avoid both scenarios.
- One should report misclassified messages to Microsoft.
- Examining the anti-spam message headers can provide the information on how it skipped the Office 365 spam filter.
- Pointing the MX record to Microsoft 365 ensures quality spam email filtering.
- Email authentication is also a suitable method.
- One should also verify the bulk email settings.
- Prepare an Office 365 spam filter whitelist to ensure that genuine emails never get filtered as spam.
These practices are ideal in the case of automatic O365 spam filter settings. However, if any spam emails still get through, one can use Office 365 spam filter advanced options to maintain a more aggressive spam filtering approach. The general user cannot activate these settings. Admins can mark messages as spam, depending on the message’s specific properties. Thus, the user gets total protection from inbound and outbound spam emails.
Virus protection and spam filtering features are automatically available on inbound and outbound email messages by Microsoft EOP (Exchange Online Protection). This anti-malware and anti-spam service are also included in Office 365 as essential safeguards. Admin set up is not necessary for the outbound spam Office 365 filter. Anyone can configure the settings depending on the organization’s needs to protect the confidentiality, integrity, and availability of valuable information assets and safeguard one’s reputation.
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