Email Hosting

Email hosting allows a rented space to any organization for storing and transmitting their emails. Email hosting offers numerous advantages over free email services such as Gmail, Hotmail, Yahoo mail, etc. Organizations can maintain the confidentiality of their data or information by using an email hosting service. With a professional email hosting, the user also gets full administrative power over the given email space, email security features, and its overall performance.

Email Hosting Service

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Email hosting goes hand in hand with web hosting and domain hosting. Domain hosting provides the user with a URL which the user can use with the email hosting services like the domain name. It is necessary to understand that domain hosting providers and email hosting providers can both be the same or different depending on the company you choose for the hosting services. A custom domain name is not the only benefit of email hosting. Any professional email hosting will also offer other security features such as anti-spam filters and phishing protection to the user.

It is recommended to have a professional email hosting service instead of a free one if email communication is a primary contributor to the company’s revenue. Professional email hosting service provides various advantages over free email services, some of these benefits are:

Custom Domain Name

A custom domain name based email address is a necessity for any organization or firm to maintain professionalism and brand identity. Free hosting services do not allow such features to the user, and as such, it is not a suitable option for any organization.

Anti-Phishing, Antivirus, Anti-Spam Filter

Premium email hosting providers make sure that users have secure email communication against phishing threats, email spam, and malware attacks. Such security measures can pay huge dividends to the organization in the long term.

Enough Storage Space

Free email services such as Gmail or Yahoo provide users with a limited storage space that is not a durable option for any organization where email communication is a primary medium of communication and file transfer.

No Advertisement

Advertisements might be distracting or harmful to the employees of an organization. Users do not have to entertain any ads in case of premium email hosting.

No Maintenance Hassle

The buyer does not have to think about maintaining the performance or solving any technical errors in the case of premium email hosting. Premium email hosting provides excellent maintenance and support for any situation.

Freedom of Sharing Large Attachments

Professional email hosting allows the user to send large attachments as compared to free email services where the user is always bound to send small attachments only.

Additional Features

Premium email hosting provides other great features, including email authentication techniques, email rerouting, contact blacklisting, email backup & archiving, aliasing, autoresponder, and IMAP/POP3 support.

Types Of Email Hosting

There are a few types of email hosting services to select from based on the needs of the organization. These types include:

POP3 Email Hosting

POP3 is a hosting where once a message is delivered, that message is stored in the local memory of the computer. As such, the email or attached file will be removed and no longer be available on the mail servers. If someone is using their email account on multiple devices, then they will only receive the email on the device, which first connects to the internet.

IMAP Email Hosting

IMAP is a hosting that is perfect for someone who is using multiple devices for email communication. In the case of IMAP, all the devices are continuously in sync with the internet. If there are any changes made from one device, then changes will be reflected on other devices as well, provided that they are all connected to the internet.

Cloud-Based Hosting

Most scalable of all options is cloud-based email hosting. Cloud-based email hosting provides a scalable, tailored solution to the organization. Cloud-based hosting charges users based on the resources utilized. As such, the user will only have to pay for the services used by them; this makes cloud-based hosting cost-effective. It can be divided into two options: shared hosting & dedicated hosting.

Users are allocated limited resources out of a common space in case of shared hosting. On the other hand, users are provided a dedicated server with its full resources in case of dedicated hosting.

Local Server

Users can also leverage a local server to host emails. However, maintaining a local server requires a hardware & software license, expenses along with the dedicated technical staff. Furthermore, there are many disadvantages to the local server, such as maintaining security measures, performance, and scalability.

It will be in the best interest of the organization to leverage premium email hosting services if the organization is primarily communicating with emails. The right email hosting service directly affects the communication between team members, vendors, and clients. On top of that, an efficient email hosting service would be financially beneficial compared to paying human resources to the email servers in-house.

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by | Apr 22, 2025 | Email Hosting

SMTP Service: The Best Email Providers for Secure Communication

SMTP Service: The Best Email Providers for Secure Communication

by | Mar 4, 2025 | Email Hosting

Email has become a fundamental part of our everyday communication, whether we’re sending a simple message to a friend or relaying critical information in a business setting. However, we often overlook the unsung hero behind this seamless experience: the Simple Mail Transfer Protocol, or SMTP. Imagine being able to send an email without worrying if it would arrive safely or be intercepted along the way. 

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VeriSend SaaS

VeriSend SaaS

by | Jan 24, 2025 | Email Hosting

Building Brand equity over time is very expensive and valuable. Bad actors spoof these well-known brands to attempt to steal from unsuspecting people who believe the email is coming from a known Brand.

 

VeriSend is a software-as-a-service designed to be an independent third-party verification system that allows email providers the ability to add Brand logos to email messages.

We maintain a service that allows mail providers to display valid Brand logos when legitimate mail is received.

VeriSend protects the brand by displaying the Brand’s logo for Valid EMail.

Mail recipients know to “look for the logo”. If they see the Brand logo, they can trust the message is from their favorite brand.

Conversely, it they do not see the Brand logo, it is a fake message, 100% of the time!

Look for the Logo

Look for the Logo

by | Jan 24, 2025 | Email Hosting

Verisend Verification

Each Verified Email will have common elements to help the recipient know that the message is legitimate.

The first element is the Brand logo of the sender. In this example, GoDaddy is the legitimate sender.

The second element is the name of the Brand Sender, Go Daddy

The third brand element is an active link to the website of the Brand Sender. This link is curated and always safe to click.


Verified Brand Email

The Verified Sender logo is our seal and proof to the recipient that this message is legitimately from the Brand sender.

VeriSend SaaS

Restoring Confidence to Email with Verifiable Sender Identities

by | Jan 24, 2025 | Email Hosting

Email is a wonderful way to communicate and a fantastic business tool that allows nearly instantaneous delivery at near zero cost.

Unfortunately, anonymity and forgery have restricted the full potential of email to be a trusted method deliver a wide variety of information.

I have been working for 3 years to use verifiable message metadata cross referenced against a Library of Known Good Senders assists in 100% sure identification of Good Senders and of individual messages.

Read my whitepaper here:

Verisend: Restoring Confidence to Email with Verifiable Sender Identities

Verisend-Whitepaper

#emailsecurity#email

#identitysecurity#bec

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How do we fix the custom domain configuration problems for Azure Email Communication?

How do we fix the custom domain configuration problems for Azure Email Communication?

by | Nov 29, 2024 | Email Hosting

How do we fix the custom domain configuration problems for Azure Email Communication?

by DuoCircle

 

Email deliverability is the backbone of email marketing campaigns; your effort in strategizing and executing the campaign will go to complete waste if half of your emails don’t reach the inboxes of the intended recipients. If you have deployed email authentication protocols like SPF and DKIM and ensured their TXT records aren’t amiss, receiving mail servers will consider emails sent from your domain by authorized senders as genuine and, hence, will not hesitate to place them in the inboxes. 

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Fixing custom domain configuration problems for Azure Email Communication Services

Fixing custom domain configuration problems for Azure Email Communication Services

by | Nov 1, 2024 | Email Hosting

Fixing custom domain configuration problems for Azure Email Communication Services

by DuoCircle

 

If safe email communication is one of your priorities, you have to ensure consistent and reliable paths for messages to travel on. With increased instances of sophisticated cybercrimes, email service providers are also using strict filters. So, if you are not taking care of proper configurations of email security protocols and software, your messages are highly prone to getting marked as spam or bouncing back. 

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Understanding the relevance of Secure Email Gateways (SEGs)

Understanding the relevance of Secure Email Gateways (SEGs)

by | Aug 8, 2024 | Email Hosting, Email Security

Understanding the relevance of Secure Email Gateways (SEGs)

by Duocircle

 

Secure Email Gateways (SEGs) are like your email infrastructure’s personal security guards. They ensure only safe and legitimate emails go out from your company, keeping it protected from email-based attacks. The overall practice of deploying SEGs prevents the distribution of malware and phishing attempts through emails, instills trust in your clients and prospects, helps you stay compliant with industry standards, and, most importantly, wards off litigations and financial damages. (more…)

A/B Testing Checklist: Optimize Your Email Campaign Performance in 5 Easy Steps

The Business Professional’s Guide to Finding Email Addresses

by | Jul 3, 2024 | Email Hosting

Have you ever wondered how much more effective your marketing could be if you had the right email addresses? In 2023, email marketing delivered a return on investment (ROI) of $42 for every $1 spent, making it one of the most cost-effective marketing strategies available. Yet, sourcing accurate email addresses can feel like finding a needle in a haystack. Fear not! This guide will help you discover practical methods to build your email list with precision and efficiency.

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A/B Testing Checklist: Optimize Your Email Campaign Performance in 5 Easy Steps

Australian Health Insurance Provider Medibank Suffers Hack, Says 3.9 Million Customer Records Stolen

by | Nov 2, 2022 | Email Hosting

Medibank was targeted using stolen login credentials that led the threat actors to its network, allowing them to steal customer records. Medibank is in conversation with the threat actors while Australian federal police investigate the matter and the fate of the customer’s hanging. Here is everything about the Medibank hack, how the cyberattack took place, what Medibank is doing and offering its customers, what will Medibank’s future be, and why cyber insurance and cybersecurity protection is essential for organizations.

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A/B Testing Checklist: Optimize Your Email Campaign Performance in 5 Easy Steps

What Is Dkim And Why You Should Use It To Secure Your Email

by | Jul 18, 2022 | Email Hosting

Digital keys are the keys to email authentication, which basically means they verify you’re actually the person who sent the email you claim to be. While Google, Yahoo, and Microsoft all offer their own versions of digital keys, the most popular one is DKIM, which stands for DomainKeys Identified Mail. Basically, DKIM is a set of parameters for digital keys, which let email recipients know they are who they claim to be. Because the DKIM keys are stored in servers, the authentication works even if your email is hacked.

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A/B Testing Checklist: Optimize Your Email Campaign Performance in 5 Easy Steps

What Is Spam Filtering And How Does It Work?

by | Jul 15, 2022 | Email Hosting

Spam filters are a great way to protect yourself from unwanted emails (or phone calls in the case of robocalls). But what exactly makes a spam filter work?

Spam filters identify unsolicited, unsolicited, and virus-infected email (known as spam) and prevent it from getting into email addresses. Internet-service providers (ISPs) and small and medium-sized businesses (SMBs) use spam filters to make sure that they aren’t distributing it.

Both incoming and outgoing email are sent to the filtering process. Spam filters are utilised by ISPs to protect users. Small businesses typically target inbound filters.

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A/B Testing Checklist: Optimize Your Email Campaign Performance in 5 Easy Steps

DKIM Selector: How It Works And Why It’s Necessary

by | Jul 13, 2022 | Email Hosting

One of the more popular and controversial email marketing techniques these days is DKIM. While it’s not entirely a new method, DKIM (DomainKeys Identified Mail) is quickly gaining in popularity and may be becoming more necessary in the digital age. DKIM is an email authentication tool that verifies the authenticity of an email. It works by sending DKIM information from an email to a server, which checks that information against public DKIM records before it accepts the message. 

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Apache Log4j Zero-day Vulnerability: How to Detect it & Precautions You Need to Take

by | Dec 24, 2021 | Email Hosting

A zero-day vulnerability was recently detected in the popular logging library, Apache Log4j. Such an attack on your organization would enable the perpetrators to remotely carry out a complete code execution. While you must have already invested in anti-phishing services and other solutions, you need to consult professional IT teams to keep your digital assets secure from such new forms of cyber threats, too.

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Log4j Disclosure

by | Dec 17, 2021 | Email Hosting

DuoCircle Security Statement: Apache Log4j Vulnerability

On Friday December 10, 2021 we observed the announcement of the unknown zero day vulnerability (CVE-2021-44228) for the commonly used logging library for Java-based software called log4j.

DuoCircle uses the Log4j in AWS ElasticSearch for our email message logging service. Amazon has issued a patch for the service and it has been applied to our system.

As a security measure, our team has conducted a full impact assessment since the vulnerability was initially documented, and we have found other component or service offered by DuoCircle to be affected.

Components analyzed and identified as secure:

  • Applications, RESTful APIs, API Gateways
  • DuoCircle Web (Public Website)
  • DuoCircle Support (Freshdesk)
  • Backup Services (AWS Backup, AWS S3)

At this moment there are no additional components that were identified as vulnerable to the exploit.

We are constantly monitoring the response of security researchers to observe the further discovery of this vulnerability and others that may arrive. Further updates will be posted on this page as necessary.

How Email Security Solutions Are Evolving to Tackle the Menace of Cyber Threats

by | Oct 6, 2021 | Email Hosting

Today, sophisticated phishing attacks, such as those leading to ransomware and BEC (Business Email Compromise) incidents, can easily bypass traditional security setups. Emails are a common entry point for cyberattacks. And the overwhelming number of cyber-attacks on emails of employees and business executives has made email security an important issue for organizations.

Security experts must approach email phishing protection in the same way they secure other traditional content repositories. Email service providers and anti-phishing services must prioritize giving their customers a detailed overview to help security teams improve their actions. If a malicious actor breaks into an email account, security teams may not know how they accessed individual messages.

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